A G E N D A

1. ROLL CALL
2. PUBLIC COMMENTS
   If you wish to be heard, come to the podium and give your name for the record. The amount of time any single speaker is allowed to talk will be 3-minutes and may only approach the podium once during the session. Public comment that is repetitious, slanderous, offensive and inflammatory, amounts to personal attacks or interferes with the rights of other speakers is not allowed. Any person who acts in violation of these rules will be excused from the remainder of the meeting. During Public Comment, the board or staff will not be required to provide feed-back but will ensure that persons requesting such will receive follow up prior to the next monthly board meeting.
   During the remainder of the meeting following Public Comment, attendees will not be entitled to speak. The Chairman will recognize board members and staff to address the on-going business of the housing authority.
3. REGULAR MEETING
   Approval of Minutes
   – September 24, 2018 Regular Meeting
   Executive Director’s Report
   – Response to Inquiries from Public Comments (September Regular Meeting)
   Department Reports
   – Development (Roger Turk): Energy Performance Contract (EPC) Update
   Special Project Reports
   – Update on the Riverside Redevelopment Project
   – Update on Park View Refinancing
   – Energy Performance Contract (EPC) Update
   Finance Reports
   – PHAS Financial Assessment Sub System (FASS) /Management Assessment Sub System (MASS)
   Board Committee Reports
   – Finance
   – Development
   – By-Law Ad Hoc
   Resolutions
   – Resolution 18-26: Authorizing the Wilmington Housing Authority to Create and Implement a Force Account Program Through the Capital Fund Program to Turn Vacant Public Housing Units
4. OLD BUSINESS
   Resolution 18-19, Rental Demonstration Program (RAD) Application for Lincoln Towers
   
5. NEW BUSINESS
   – Appoint Ad Hoc Committee on Commissioners By-Laws
   
6. EXECUTIVE SESSION
7. ADJOURNMENT

A G E N D A

1. Review of Finance Report(s)
2. Adjournment
   

The Wilmington Housing Authority invites the citizens of the City of Wilmington to attend a public hearing pertaining to the Authority’s Annual Plan for operating during its 2019 fiscal year, which begins April 1, 2019. The public hearing will provide the opportunity for residents of the Wilmington Housing Authority and citizens of the City of Wilmington to make comments and suggestions on the plan. The comments and/or suggestions will be considered for inclusion to enhance the plan prior to submission to the U.S. Department of Housing and Urban Development for approval.

A copy of the Annual Plan will be posted for a period of 45 days prior to the public hearing for your review. The plan will be available for review at the following locations:

• Central & Section 8 Office – 400 North Walnut Street
• Leasing & Scattered Site Offices – 1800 N. Broom Street
• Northeast Office – 1312-1314 East 24th Street
• Southbridge Office – D & Buttonwood Streets
• Compton Towers Office – 325 E. 5th Street
• Herlihy Apartments Office – 320 East 5th Street
• Baynard Apartments Office – 309 West 18th Street
• Crestview Office – 2700 N. Market Street

We encourage citizens to express their ideas about the plan so that we may provide the best possible services to our residents and serve to compliment the City’s overall housing efforts. Additional information on the FY 2019 Annual Plan will be available at the: Public HearingThursday, December 6, 2018, 4:00 PM at Wilmington Housing Authority, 400 North Walnut Street, Wilmington, DE  19801

The Wilmington Housing Authority is an equal opportunity agency that does not discriminate against any person because of race, color, age, religion, sex, national origin, disability, or familial status.

A G E N D A

1. ROLL CALL
2. PUBLIC COMMENTS
   If you wish to be heard, come to the podium and give your name for the record. The amount of time any single speaker is allowed to talk will be 3-minutes and may only approach the podium once during the session. Public comment that is repetitious, slanderous, offensive and inflammatory, amounts to personal attacks or interferes with the rights of other speakers is not allowed. Any person who acts in violation of these rules will be excused from the remainder of the meeting. During Public Comment, the board or staff will not be required to provide feed-back but will ensure that persons requesting such will receive follow up prior to the next monthly board meeting.
   During the remainder of the meeting following Public Comment, attendees will not be entitled to speak. The Chairman will recognize board members and staff to address the on-going business of the housing authority.
3. REGULAR MEETING
   Approval of Minutes
   – December 10, 2018 Regular Meeting
   Executive Director’s Report (John Hill)
   Response to Inquiries from Public Comments (Karen Spellman)
   December 10, 2018 Regular Meeting – No report
   Department Reports
   – Riverside Development Report (Karen Spellman & Roger Turk) – Riverside Development Proforma Presentation by Ryan Bailey,
   Pennrose, LLC (10 minutes)
   Special Project Reports
   – EPC Financing for Scattered Sites Presentation by Richard Seasick Consultants, LLC (10 minutes)
   Finance Reports (Rosemarie Bizune)
   –  Previous Month’s Financials
   – PHAS/ Financial Assessment Sub System (FASS)/Management
   Assessment Sub System (MASS)
   Resolutions
   – Resolution 19-01 Amending the Personnel Policy to Include a Confidentiality and Non-Disclosure Agreement for the Wilmington Housing Authority
   – Resolution 19-02 Authorizing the Wilmington Housing Authority to Finance a Self-Directed Phase Three Energy Performance Contract with TD Equipment Finance, Inc
   – Resolution 19-03 Awarding a Contract to TN Ward for the Implementation of the Baynard Apartments and High-Rises Retro-Fit Program Under the Approved Self-Directed Phase Three Energy Performance Contract
   – Resolution 19-04 Awarding a Contract to Moorway Management, Parker Construction and Pearson Contracting, LLC for the Implementation of the Scattered Site Retro-Fit Program Under the Approved Self-Directed Phase Three Energy Performance Contract
   – Resolution 19-05 Authorizing the Wilmington Housing Authority to Commit $100,000 for 25% Pre-Development Costs and $1,500,00 to Assist with the Funding Gap in Phase I of the Riverside Redevelopment Project Posted 1/18/2019; Modified 1/22/2019
   – Resolution 19-06 Authorizing the Wilmington Housing Authority to Allocate Up to Twenty-Five (25) Housing Choice Vouchers for Project Based Assisted Units in Phase I of the Riverside Redevelopment Project
   – Resolution 19-07 Authorizing the Executive Director to Write-Off All Vacated Public Housing Arrears
   – Resolution 19-08 Authorizing the Executive Director to Create and implement a Contingency Plan to Manage Wilmington Housing Authority Operations Due to the Shutdown of the Federal Government
   – Resolution 19-09 Authorizing the Executive Director to Implement the Park View Apartments Sustainability Plan
   – Resolution 19-10 Authorizing the Executive Director to Increase the Rents at Madison Gardens
   Board Committee Reports
   – Finance
   – Development
   – By-Law Ad Hoc – No Report
5. OLD BUSINESS
   Resolution 18-19, Rental Demonstration Program (RAD) Application for Lincoln Towers
   
6. NEW BUSINESS
   
7. EXECUTIVE SESSION
8. ADJOURNMENT

A G E N D A

A. ROLL CALL

B. PUBLIC COMMENT
If you wish to be heard, come to the podium and give your name for the record. The amount of time any single speaker is allowed to talk will be 3-minutes and may only approach the podium once during the session. Public comment that is repetitious, slanderous, offensive and inflammatory, amounts to personal attacks or interferes with the rights of other speakers is not allowed. Any person who acts in violation of these rules will be excused from the remainder of the meeting. During Public Comment, the board or staff will not be required to provide feed-back but will ensure that persons requesting such will receive follow up prior to the next monthly board meeting. During the remainder of the meeting following Public Comment, attendees will not be entitled to speak. The Chairman will recognize board members and staff to address the on-going business of the housing authority.

C. ELECTION OF OFFICERS
1. Nomination and Election of Chairman of the Board

D. REGULAR MEETING

1. Approval of Minutes: January 28, 2019 Regular Meeting

2. Executive Director’s Report (John Hill)
– Response to Inquiries from the Board (January 28, 2019 Regular Meeting)

3. Response to Inquiries from Public Comments (Karen Spellman)
– January 28, 2019 Regular Meeting

4. Riverside Development Report (Karen Spellman & Roger Turk)
a) Riverside Update – Ryan Bailey, Pennrose (10 minutes)
b) Riverside Proforma – Chris Lamb, Pepper Hamilton (10 minutes)

5. Finance Reports (Rosemarie Bizune)
a) Previous Month’s Financials
b) PHAS/ Financial Assessment Sub System (FASS)/Management Assessment Sub System (MASS)

6. Resolutions
a) Consent Agenda: Items i. through v.:

i. Resolution 19-12 Awarding a Contract to GE Appliances for Energy Efficient Appliances for the Implementation of the Scattered Site Retro-Fit Program Under the Approved Self-Directed Phase Three Energy Performance Contract
ii. Resolution 19-13 Awarding a Contract to American Cabinetry, LLC for Kitchen Cabinets, countertops, and Vanities for the Implementation of the Scattered Site Retro-Fit Program Under the Approved Self-Directed Phase Three Energy Performance Contract
iii. Resolution 19-14 Awarding a Contract to Pierce Phelps, Inc. for HVAC Equipment for the Implementation of the Scattered Site Retro-Fit Program Under the Approved Self-Directed Phase Three Energy Performance Contract
iv. Resolution 19-15 Awarding a Contract to Ferguson Enterprises, Inc. for Tankless Water Heaters for theImplementation of the Scattered Site Retro-Fit Program Under
the Approved Self-Directed Phase Three Energy Performance Contract
v. Resolution 19-16 Awarding a Contract to Collins Supply Company, Inc. for Windows for the Implementation of the Scattered Site Retro-Fit Program Under the Approved Self-
Directed Phase Three Energy Performance Contract
vi. Resolution 19-17 Awarding a Contract to N. Mallari G.C Corporation for Roof Replacement for the Implementation of the
Scattered Site Retro-Fit Program Under the Approved Self-Directed Phase Three Energy Performance Contract

b) Resolution 19-11 Amending the Wilmington Housing Authority’s Public Housing Smoke Free Policy
c) Resolution 19-18 Authorizing the Approval of Wilmington Housing Authority’s Operating Budgets

7. Board Committee Reports
a) Finance
b) Development
c) By-Law Ad Hoc

E. OLD BUSINESS
a) Resolution 18-19, Rental Demonstration Program (RAD) Application for Lincoln Towers

F. NEW BUSINESS

G. EXECUTIVE SESSION

H. ADJOURNMENT  

A G E N D A

A. 2019 Subsidy Calculation
B. Year End Close Out
C. March Financial Statement
D. Review of Resolutions

1. 1. Resolution 19-28 Authorizing the Wilmington Housing Authority to Update its
      Purchasing Policy to Reflect the Revised Procurement Thresholds
   2. Resolution 19-29 Authorizing the Approval of Wilmington Housing Authority’s
      Revised Fiscal Year 2020 Operating Budget
   3. Resolution 19-30 Authorizing the Approval of a Line of Credit for Park View
      Apartments
   4. Resolution 19-31 Authorizing HUD Required Amendments to Loan and
      Limited Partnership Agreements and to Grant a Parking Easement from
      Wilmington Housing Authority for the Benefit of The Park View

E. Adjournment

N O T I C E

The Chairman of the Wilmington Housing Authority Board of Commissioners has called a Development and By-Law Ad Hoc Committee Meeting of the Board to be held at the Central Office, 400 N. Walnut Street in Wilmington.

May 1, 2019 3:00-5:00 PM

A G E N D A

A. Riverside Development
B. (EPC) Scattered Sites
C. By-Laws
D. Adjournment

The Chairman of the Finance Committee has called a meeting of its members to be held at the Central Office, 400 N. Walnut Street in Wilmington.

A G E N D A

1. IT System Security
2. Update on Park View
3. Update on Riverside
4. April Financial Statement
5. Adjournment

The Chairman of the IT Committee has called a meeting of its members to be held at the Central Office, 400 N. Walnut Street in Wilmington.

A G E N D A

1. IT Assessment Part 1
2. IT Director’s Position
3. Day-to-Day Operations
4. Emphasys Training and Next Steps
5. Adjournment

The Chairman of the Finance Committee has called a meeting of its members to be held at the Central Office, 400 N. Walnut Street in Wilmington.

A G E N D A

1. May 2019 Financial Statement
2. 2019 Audit
3. Adjournment